Virtual board meetings are now a permanent component of many companies director and board member engagement. While remote working was initially thought to be viewed as an infrequent way to help organizations through the COVID-19 epidemic, it is now a feature that is integrated into their director and board member engagement. However, as with any new initiative, it can take some getting used to for boards to feel at ease and productive in a virtual environment.
The main issue is that it’s difficult to achieve the same level of camaraderie as well as interaction in a virtual gathering as in person. A quick poll, quiz or even breakout sessions can break up long presentations. A second problem is that those who are not used to using teleconferencing or video conference platforms might be intimidated by going online. This could lead to less engagement than in the past.
It’s crucial to make sure that the technology platform selected for online board meetings is user-friendly, making it easy for everyone to use. Prior to the meeting, it can also be beneficial to conduct a technology run-through to make sure that all attendees have the appropriate equipment and are able to participate without any issues. It is also beneficial to limit the length of online meetings to avoid screen fatigue since people can begin to become uncomfortable after looking at the screen of a computer for long. A brief agenda with estimated times for each item will aid the chair in controlling the meeting and keep the pace moving.
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