Board management software can aid organizations streamline the process of managing documents and meetings for board members, and allow members to communicate and collaborate more efficiently. It also provides an alternative that is more secure than email to share sensitive information. However, not all board management software is created to be the same, so it’s crucial to think about your specific requirements when choosing a program.
Many people think that portals for board members are exclusively meant for directors’ boards. However they can also be modified to meet the governance needs of committees and working groups. Choose a partner who offers group training and assistance to extend the benefits of technology for boardrooms to all the groups within your organization.
For efficient meetings, look to a web-based board portal that has tools for managing meetings such as calendars that combine scheduling features and eSignature capabilities. This will make it easier to monitor and audit the meeting, as well as manage. A robust document storage system that automatically uploads agendas for meetings and minutes to a central repository that offers ample space to store additional documents used for reference in the company is an important feature. Find annotation tools that let team members to easily highlight, share and make comments on documents either online or offline to increase collaboration and understanding.
A central hub for all communications and documents helps you organize a successful event. You’ll be updated by having access to meeting materials, emails sent by other directors, organizational policies and assignments through your tablet, computer, or smartphone.
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